Sage Peachtree Quantum 2012

Real, Double-Entry Accounting for Accuracy and Control
Double-entry accounting provides for accounts that are accurate and in balance. Sage Peachtree Quantum customers retain control over the bookkeeping process through the use of Accounting Periods and G/L Accounts. In Sage Peachtree Quantum, each accounting period (usually a calendar month) can be locked so that the administrator can select who can edit transactions in prior periods

Accounting Behind the Screens
When customers select the Journal button in various task windows, Sage Peachtree Quantum displays the corresponding journal entries in the Accounting Behind the Screens window. These are journal entries Sage Peachtree Quantum records when saving a transaction. Users can modify the journal entry by changing the account IDs for each distribution listed in the transaction. This gives them visibility into how a transaction is being posted on both sides of the General Ledger, and allows users the ability to change any of the G/L accounts that the transaction affects.

Internal Accounting Review1
Up to 15 checks of your data are performed by the Internal Accounting Review process in Sage Peachtree Quantum. These checks look for suspicious transactions and common accounting mistakes and give the user advice on correcting the transactions.

Audit Trail Report
A key component of this solution’s internal control structure is an “always on” audit trail. With the audit trail, Sage Peachtree Quantum can maintain a record of details associated with every transaction. Some of the information maintained in the audit trail includes who entered a transaction and when; who changed a transaction, when the change was made and what the change was; and who deleted a transaction and when. In addition, the audit trail tracks when each user logs on and off the system and what additions, changes, and deletions were made to master file information. Reviewing the Audit Trail Report is a key internal control measure as it allows business owners and senior managers to monitor each employee’s activities within a Sage Peachtree Quantum data
file.

Cash Flow Manager
Easily analyze and forecast your cash flow with the use of the cash flow management tool. You will have the ability to know whether or not you will have enough cash to meet current and upcoming financial obligations by managing your cash flow from one location. Additionally, you will be able to export cash flow forecasts into Microsoft Excel or run what-if analysis transactions to see how purchases will impact your cash flow.

Sage Peachtree Online Bill Pay2
Use a simple two-step process to pay your bills electronically. With this service, there’s no need to write checks, stuff envelopes, apply postage, or copy invoices. Plus, you can improve cash flow management by scheduling the exact way when money is transferred from your account for more accurate payables processing and reconciling. And there is no limit on the number of vendors you can pay. Put down the checkbook and go back to running your business— it’s a great way to save time, money…and trees!

Customer Management

Customer Management Center

Save time by viewing the details you need all in one place to better manage and service your customers without missing a beat.

• Create a customizable dashboard view of your customers’ information, such as their converted and unconverted quotes, invoices, receipts, time tickets, aged balances, items and services sold, and much more. Drill down to the detail and quickly take action, too
• Save time by looking up customers quickly, based on their ID, phone number, or any of their contact information, and filter further based on date ranges. Utilize the Recent Selections link to quickly pull up customers you have already viewed
• Easily export customer information to Microsoft Excel or PDF, or launch an email from the Customer Management Center

Multiple Contacts3

• Store an unlimited number of customer contacts in Sage Peachtree Quantum!
• The new “Contacts” tab in the Customers screen allows you to keep track of many specific details you need to maintain your relationships for each of your customers.
• Track more details like contacts’ titles, phone numbers, email address, and specify the ship-to addresses.
• A new Notes field allows you to track unique information about each contact, like shipping instructions.

Open Multiple Companies4

• Get your work done faster by being able to open and work in multiple companies within Sage Peachtree Quantum at the same time!
• Toggle between companies in just one click without closing your current company.
• Enter your user ID & password once and Sage Peachtree Quantum will remember it until you close the system.

ACT! Integration5

With ACT! Link for Sage Peachtree, customers can easily synchronize key data between their Sage Peachtree Quantum accounting solution and ACT! contact and customer management solution.

Access customer information in an instant

With ACT! Link for Sage Peachtree and ACT! by Sage, you’ll have the details of your customers and vendors such as credit information, current balance, last invoice and payment, open quotes, sales orders, receipts, and more, right at your fingertips!
ACT! Link for Sage Peachtree is included with the purchase of Sage Peachtree Quantum.

With ACT! Link for Sage Peachtree Quantum you can:

• Eliminate duplicate data entry to save time every day
• Keep customer information current in both systems automatically
• View real-time accounting summaries from within ACT!

Inventory/Vendor Management

Inventory Tracking and Replenishment

Inventory tracking is a real strength of Sage Peachtree Quantum. Small business owners can easily create and track inventory items based on user defined attributes such as size, color, style, and more. Customers can maintain accurate Quantity on Hand information by reserving inventory requested on Purchase Orders and Sales Orders. They can even set up Sage Peachtree Quantum to monitor inventory levels. When inventory reaches a predeterminedlevel, Sage Peachtree Quantum automatically creates a purchase order to replenish inventory. It’s also possible to create purchase orders from sales orders and invoices.

Inventory Pricing and Multiple Costing Methods

Sage Peachtree Quantum makes it easy to update inventory prices. Establish up to 10 different, customizable price levels per item. It’s easy to update prices by a specific dollar amount or percentage. Apply a pricing change to a handful of items or everything in inventory. A simple, point-and-click process allows the customer to apply price increases or decreases globally, rounding prices to a specific cent or dollar amount. Customers can choose among several inventory costing methods. Average, LIFO, FIFO, and Specific Unit costing are available.

Inventory and Services Management Center

Quickly and easily get insight into the usage of your inventory and services. A customizable dashboard helps you process large quantities of information about a single inventory item or service at a glance. It enables quick research, comparisons, and decision making. Excellent for understanding quantities, usage, and complex assembly relationships.

Jobs Management

Job tracking

Job and Project Management Center allows you to see the various components of a job from one convenient spot and you have the complete job picture—from start to finish—available from a single location.

• Quickly access frequently used job tasks on the intuitive dashboard.
• Track projects at the job level, job/phase or job/phase/cost code level.
• Format job IDs with up to 20 alphanumeric characters.
• Format cost code IDs with up to 20 alphanumeric characters
• Track an unlimited number of user-definable cost and phase categories.
• Track estimated and actual schedule dates
• Create unlimited user-definable job status codes with visual “stop light” indicators.
• Make notes and attach documents to your jobs.
• Closely track Change Orders and their approvals to make sure each job remains profitable.
• Track subcontractor insurance such as general liability and workman’s comp.

Entry and streamlined processing

Intuitive interface allows for the entry and assignment of one or more jobs per AR or AP transaction. Receive an optional warning if no job was entered for error-free job tracking and reporting. All project resources can efficiently collaborate, so everything stays on schedule with Order Process Workflow tracking.

Flexible Billing and Job Costing Capabilities

• Track expense and revenue project totals by job, phase, and cost code by year, quarter, month, week, or specific accounting period.
• Track actual and committed job costs and revenues to always know job profitability throughout the project.
• Apply Labor Burden rates for employees at the Job or Company level
• Progress Billing for % of Contract or % of Completion
• Ability to withhold retainage7 per the contract terms.

Job Reporting

Create ad hoc reports on the fly using the interactive jobs reporting and output to Excel, Adobe PDF or email. Many job reports can be customized to your needs, such as, Retainage7, Job Profitability, Job Ledger details, or Work in Progress. Create your own job reports using Crystal Reports® 2008.

Security/Multi-User Management

Multi-User Management

All the tools you would expect in a multi-user system, such as:

• Accommodates 5, 10, 15, 20, 30, 40 licensed, named users10
• Optimized database capacity11
• Send notifications to other users that they need to log out of Sage Peachtree Quantum, or if necessary,
  manually log them out

Role Based Security

Sage Peachtree Quantum provides the ability to control user access with a high degree of precision. Role-based security controls allow for screen-level and report groups access control. Administrators can select from more than 100 specific areas to give Add, Edit, View-Only, or No Access rights to each user. You can even block access to key navigation screens.

Speed and Performance

Sage Peachtree Quantum SmartPosting is a Windows service that manages the posting of transactions independently of the client workstation. It saves times because you can continue to add and save transactions without having to wait for the posting to finish, plus it alerts you to errors or problems since the SmartPosting Manager monitors the state of the service running in the background.

Automatic Backup

Schedule your company’s Sage Peachtree Quantum backup to run recurring and automatically during non-business hours.

Sage Peachtree Online Backup

Fast, secure, efficient backups of your Sage Peachtree Quantum financial data and other business critical files such as documents, Excel spreadsheets and email. Automatically schedule backups. Access your data from the Web on any computer.

Sage Peachtree Accounting System Requirements

Recommended System Configu ration

• 1 GHz Intel Pentium® III (or equivalent) for single user and 1.8 GHz Intel Pentium 4 (or equivalent) for multiple users
• 512 MB of RAM for single user and 1 GB for multiple users

Minimum System Requirements

• 1 GHz Intel Pentium III (or equivalent) for single user and multiple users
• 512 MB of RAM for single user and multiple users
• Windows® XP SP2, Windows Vista® SP1 or Windows® 7
• 1 GB of disk space for installation
• Internet Explorer 6.0 required; Internet Explorer 7.0 and 8.0 supported
• Microsoft®.NET Framework CLR 3.5. Requires an additional 280 MB to 610 MB
• At least high color (16-bit) SVGA video; supports 1024×768 resolution with small fonts required
• 2x CD-ROM
• All online features/services require Internet access with at least a 56 Kbps modem

Integration/Compatibility Requirements

• Excel®, Outlook®, and Word integration requires Microsoft Excel, Outlook, and Word 2002, 2003, or 2007
• Outlook Sync supported in Exchange 2000 SP2, 2003, 2007 and 2010
• Printers supported by Microsoft Windows XP/Vista/7
• In-product demos require Macromedia® Flash™ Player
• Adobe® Reader® 9.0 required
• Crystal Report® 2008
  o Sage Peachtree Premium Accounting or Sage Peachtree Quantum 2011 must be installed
  o Additional 300MB of available disk space is required

Multi-User

• Multi-user environments are supported in Sage Peachtree Premium Accounting.
• Multi-user mode is optimized for Windows Server 2003 or Windows Server 2008 client-server networks, and Windows XP/Vista/7 peer-to-peer networks.
• A maximum of five licensed named users are allowed. A named user account is granted a license when selected in the user maintenance screen.
• 1 GB of disk space for installation of components on server

Terminal Services

• Windows 2003 or 2008 Server along with Remote Desktop Connection or Remote Desktop Web Connection client is required to run in a Windows Terminal Services environment. No more than 5 named users.
• Terminal Server requires additional memory when more than one user is running under Windows Terminal Services. An additional 21 MB RAM is recommended for each additional user.

Other

• Customer registration and acceptance of Sage License Agreement for Peachtree Accounting Software Products

See Also

• Peachtree Complete Accounting Software 2012
• Peachtree Premium Accounting Software 2012

Disclaimers:

• Sage is not liable or responsible for any fines or penalties that may result from errors in your company accounting records. The Internal Accounting Review is not intended to uncover all questionable transactions.
• Subject to approval and to Sage terms of service. Additional fees, internet access and checking account required.
• There is a maximum of 20 ship to addresses and 1 billing address per customer.
• When opening more than one company, performance is not impacted, however, you will experience reduced product functionality in those companies opened after the first one.
• Internet access required. Must have a license for ACT! by Sage version 2007, 2008 or 2009.
• Subject to approval. Additional fees, Internet access and credit card required. Not Available with Sage PeachtreeFirst Accounting.
• Retainage is available only in companies using accrual based accounting.
• Internet access required.
• Includes access to 100MB of storage space for one year from date of installation. Upgrade to next Sage Peachtree release required to continue free yearly service beyond initial term. Subject to third party terms and conditions.Internet access required. Terms, conditions, pricing, features and service options subject to change without notice.Windows Server 2003 and Terminal Services are not supported.
• Multi-User licenses available in of packs of 5, 10, 15, 20 or 40. A maximum of 30 licensed, named users is allowed.Only the first 30 named users selected in the user maintenance screen are considered licensed, named users.
• Peachtree does not impose a hard limit on database capacity, however, individual performance will vary depending on actual number of transactions, database size, and number of concurrent users. Data management efficiencies are also realized in the Peachtree 2010 produt